Day tabs

Each date tab contains a list of shifts grouped by the job

You have the following tabs:

• The tabs are as follows
  • Today
  • Tomorrow
  • Day after tomorrow
  • Calendar picker
    • Use the calendar to pick any day to view
      
• The numbers within the tabs represent:
  • Today and past days
    • Grey: Total shifts
    • Green: Total shifts checked in
    • Red: Total shifts not booked
  • Tomorrow and future days
    • Grey: Total shifts
    • Green: Total shifts checked off
    • Red: Total shifts not booked

Filter, sort, download and print the shifts within the selected tab

• You can filter by
  
• You can sort by
  
• You can download and print
  

You can click to expand a job block to see the shifts for that job and the status log thus far:

Each shift being worked can show the following status updates:

• Job name
• Staff details
  • Name
    • You can click to go to the staff profile
  • Staff status badge
  • Primary ID RTW document indicator (eg, Passport, National ID card)
    • Red: The document has been added
    • Orange: The document has been added but not yet verified
    • Green: The document has been added and verified
    • Gold: The document has been digitally verified
  • Secondary ID RTW document indicator (eg, Visa)
    • Red: The document has been added
    • Orange: The document has been added but not yet verified
    • Green: The document has been added and verified
  • Terms, consents and opt-ins
    • Red: Not all required terms have been agreed
    • Green: All required terms have been agreed
  • Dietary requirements
    • If added to their profile click to view
  • Medical conditions
    • If added to their profile click to view
  • Covid vaccination status
    • Red: Not going to get vaccinated
    • Black: Not vaccinated yet but will be
    • Orange: Had 1st does of 2
    • Green: Fully vaccinated
• Shift details
  • Booking confirmation email
    • Green: Booking confirmation sent and approved
    • Amber: Booking confirmation sent and not approved
    • Grey: Booking confirmation not sent
  • Briefing email
    • Grey: Brief not sent
    • Amber: Brief sent and not approved
    • Green: Brief sent and approved
  • Role
    • The role they are booked onto this job as
• Phone number
  • Click to open the communication dialogue to message this staff
• Shift time
  • Shift start - shift finish (total break time in minutes [total break time paid in minutes])
• Shift address
  • Click to view the address in Google Maps
• Booked by
  • The person who booked the shift with the date and time stamp
• Checked off
  • The person that checked off the shift with the date and time stamp. This can be done by:
    • The agency uses the options button
      
    • The staff via the auto reminders when setting up a job:
      • By clicking on the link in their automatic reminder
      • By clicking the check-off button on their shift in their staffarea
• Temp check
  • Temperature check of staff with an accompanying photo
  • Can be turned on or off when setting up a job
• On route at
  • Staff informing you when they have left to get to the shift
  • Time and date stamp of when staff said they were on route via
    • An automatic reminder message is added when you set up a job
    • Button on their staffarea dashboard
  • See: On Route
• Running late
  • Can add the time of staff arrival if running late
    
• Checked in by
  • This only shows on the Today tab for today's shifts
  • Staff check-in time/date stamp, GPS location (if granted access) or Photo backup
  • See: Check in/out
• Break
  • Date and time stamp of when staff logged the start time and end time of their break
• Signed off by (does not show on shifts in the future)
  • This only shows on the Today tab for today's shifts
  • If manager approval is required on-site can enable this feature
  • Click the eye icon to see the full name and signature
  • See: Shift approval
• Checked out by
  • This only shows on the Today tab for today's shifts
  • Staff check-out date and time stamp
  • GPS location (if granted access) or Photo
  • See: Check in/out

You have the following Options for every shift:

• Click on Options
  
• Check-in / Check out
  • This only shows on the Today tab for today's shifts
  • For the agency to check field staff in and out
• Check-off
  • For the agency check off staff ahead of their shift
• En route
  • For the agency to mark the staff as en route
• Running late
  • See: Running late
• Staff notes
  • Opens the staff evaluation dialogue to add notes for this person for this shift
• Send message
  • Opens the communication dialogue to message this staff
• Duplicate
  • To duplicate this shift
• Show associated staff
  • In case of dropouts, this will show all staff that was ever associated with this shift, and the ability to contact them:
    • Shortlisted
    • Applied
    • Invited
    • All staff in a 10-mile radius