Overview of the staff registration process

Created by Alex C, Modified on Mon, 22 Dec, 2025 at 7:51 PM by Alex C

The staff registration consists of a possible 14 customisable pages. Here is a quick overview of this process:

Welcome / Login details / Terms and contracts
- Custom welcome copy
- Name, username, email, password, your company terms, privacy statements, opt-ins and consent
- Upon pressing submit:
  - The profile is added to your system with a staff status of incomplete
  - Staff are automatically emailed the Account created email template
Contact details
- Contact details, pronouns, emergency contact, main address, term-time address, additional work areas, where did you hear about us
Right to work
- ID and RTW Documents such as Passport, Birth certificates, NI number, Visas, etc
- Enable Digital Right to work checks
- Visibility options for this page:
  - Set to inactive to hide this page completely
  - Set the page as Only available once registered
About you
- Self-employed details, Nationality, CV, Bio, Video Bio, Spoken languages, Health, Driver's license and declaration, Criminal convictions Language spoke, Social media handles, Showreels, Education
- Visibility options for this page:
  - Set to inactive to hide this page completely
  - Set the page as Only available once registered
Experience & Skills
- Experience, fields, sectors, skills, have they worked for you before, actual previous experience, additional info
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
Availability Calendar
- Other commitments, student details, availability
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
Referees
- Staff to supply a list of previous employer referees to contact as required
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
References
- System to automatically collect personal, academic or previous employer references
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
Custom
- Add your own custom form using the Form builder
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
Photos
- Clear heat shot, Full-length photo, Natural headshot, Additional photos
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
Qualifications & certifications
- DBS, First aid, Food Hygiene, Fire Safety, Skills, Beauty Therapy
- Add custom requirements for qualifications and certifications
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
Sizes and attributes
- Height, Suit, Collar, Chest, T-shirt. Waist, Inside leg, Hat, Shoe, Hair, Eye, Tattoos, Piercings, etc
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
Bank details
- Bank account number and sort code, IBAN, Swift, P45, New starter checklist
- Visibility options for this page:
  - Set the page to inactive to hide this completely
  - Set the page as Only available once registered
    - If this is set and staff are booked onto a shift then they will be automatically chased for their bank details using the Missing bank details email template
Finish
- Custom finish copy
- The staff status is automatically changed to Applied
  - You can see these newly applied staff on your dashboard
- Staff are automatically emailed the Registration acknowledgement email template

The next steps are:

To see more detailed information on the registration process continue to the next article below.