Adding locations to your locations database

You can access the locations database via the main menu:

• To add a new location you have 2 choices:
  
  • Import
    • Click to download the template
    • Add your locations to the template
    • Click on Choose file
    • The column headers will auto-match
    • Click on submit 
  • Add New
    • YoUpu can now add the following information for your location
      
    • You have the following fields to add for the main venue information
      • Type
        • Select from the dropdown
      • Code
        • For your reference or using with our API's
      • Name (mandatory)
        • Add a location name here. This will be used as the location name when importing a schedule via a csv. 
      • Alternative name
        • If the venue has an alternative name. This can also be used in the schedule csv import.
      • Country (mandatory)
        • Select the country from the dropdown
        • This field can be used to control the visibility of questions in the reporting based on location
      • Address (mandatory)
        • This field will use Google Maps to find the address. Just start typing the address
        • This field can be used to control the visibility of questions in the reporting based on location
      • Town
        • If you need to store the Town as a separate field
        • This field can be used to control the visibility of questions in the reporting based on location
      • City
        • If you need to store the City as a separate field
        • This field can be used to control the visibility of questions in the reporting based on location
      • Region
        • If you need to store the Region as a separate field
        • This can also be used to control the visibility of questions in the reporting based on location
      • Latitude
        • Automatically populated from the Address field
        • Can be added manually or by placing a marker on the map to the right
      • Longitude
        • Automatically populated from the Address field
        • Can be added manually or by placing a marker on the map to the right
      • Phone
        • Automatically populated from the Address field
      • Opening hours
        • Automatically populated from the Address field
      • Tags
        • To categorise and search by tags
      • Linked staff
        • When booking staff at this location staff adding here will appear first by pressing the down in the staff search fields on the shifts page:
          
      • Use different check-in location
        Tick here if you want to add a different check-in location
        
        • Checkin Address Search
          • Add the address whereby you want staff to check in within the radius specified below
        • Country
          • Select the country 
        • Checkin point Latitude
          • Enter the latitude of your different check-in point or use the map on the right to place the marker
        • Checkin point Longitude
          • Enter the longitude of your different check-in point or use the map on the right to place the marker
        • Checkin radius (meters)
          • Enter the custom check-in radius
          • This will allow staff to check in with this radius of the map marker
          • Note that you don't need to use a different check-in location to use this custom radius
      • Upon pressing submit you will now have additional tabs appear to add more content:
        • Contacts
          • Here you can add the type, name email and phone number of multiple contacts for this location
        • Venue notes
          • These notes will automatically be available to staff when booked at these locations
        • Notes and images
          • Add notes and images and determine whether:
            • Staff can view when booked at this location
            • Staff can view in reporting
        • ​​​​​​​​​​​​​​Reporting
          • ​​​​​​​All reports submitted against this location will show here
        • ​​​​​​​Nearby staff
          • A list of bookable staff within a 50 mile radius
  • When the locations are added you can view them in the list
    
    • Click on Manage to edit and update the location
    • Click on Delete to remove the location