Can I add staff manually?

Why would you need to add staff manually?

In some situations, you may need to add staff directly into the system rather than having them complete the standard registration process.

Common examples include:

• Existing employees who are already employed by your business and do not need to complete a registration workflow.
• Internal office or management staff who need to be scheduled, assigned to jobs, tracked, or included in payroll processes.
• Partner agency or subcontractor staff who are supplied by a third party and therefore do not require your standard onboarding process.
• Non-tactical or permanent workforce members who need to be managed within the platform but are not part of your regular recruitment and onboarding activities.

When adding staff manually, you can assign a custom Staff Status. This status can be used to distinguish these workers from registered field staff and can flow throughout the platform, helping to separate processes, reporting, scheduling, compliance workflows, and payroll activities where required.

Manual staff creation provides flexibility for organisations that need to manage multiple types of workers within a single system while maintaining clear operational separation between them.

There are two ways to add your internal staff to Staffwise:

Registration process

They can follow the same registration process as your shift staff. This would mean that you can utilise the full functionality of the Staffwise onboarding process to get all of your internal staff details added to the system including their ID and Right to Work documentation.

Adding staff manually

If you do not require your internal staff to go through the full registration process, then you can add in minimal details manually as follows:

• Go to Staff > Add new
  
• The minimum details you will need to add is as follows:
  
  • Email address
  • Password
  • Staff status
    • You must select a status that allows you to book staff
    • You should assign a custom Staff Status to distinguish these workers from registered field staff and can flow throughout the platform, helping to separate processes, reporting, scheduling, compliance workflows, and payroll activities where required. Example statuses migh be:
      • Active (Partner company 1)
      • Active (Partner company 2)
      • Active (Office staff)
  • Title
  • First name
  • Last name
• Press Save