Payroll batches explained

Under Payroll > Payment batches you will see all the payroll exports you have ever run via Staffwise. Each batch has the following information:

• ID
  • This is an automatic ID given to the batch for reference
• Created
  • This is the user account and date and time that the batch was created on
• Shift range
  • This will tell you the first shift date and the last shift date contained in that batch
• Shifts Qty
  • This will tell you how many shifts are contained within this batch
• Staff Qty
  • This will tell you how many staff are contained within this batch
• New starters
  • This will tell you how many new starters are contained within this batch
• Total amount
  • This tells you the total amount to be paid
• Comments
  • You can click in this column to add any comments relating to this payroll batch

You also have the following actions for each batch:

• Payroll / Payrun files > Download files
  • Here you can download your payroll or payrun files
• Xero files > Xero files
  • Here you can download your Xero template files
• Quikbooks files > Quickbooks files
  • Here you can download your Quickbooks template files
• Expenses > Expenses
  • Here you can download your Expenses file and images
• Paid
  • Mark your shifts as Paid
• Actions
  • View shifts
    • This will allow you to view a list of shifts contained within the payroll batch
  • Cancel the batch
    • This will allow you to reverse this payment batch if it was made in error. This will:
      • Move the shifts back into awaiting payment
      • The shifts will no longer be marked as paid in the staffarea and throughout the system
      • Remove the payroll batch from Payroll > Payment batches
  • Email staff
    • This allows you to email staff contained within this payroll batch