Downloading your Payroll files for your PAYE staff

Created by Alex C, Modified on Mon, 22 Dec, 2025 at 7:52 PM by Alex C

Once you have run a Payroll in Awaiting Payment (see: Running payroll/payrun). You will need to retrieve your files in Payroll Batches:
In Payroll batches you will see your new batch:
You can now download the files you require to run your payroll or payrun:
- Go to Payroll/Payrun files > Download files
- Typical CUSTOM PAYROLL FILES might include
  - Your main payroll file can be uploaded directly into your payroll provider system
  - A new starter report with a list of staff that have never worked for you before. This would allow for these new staff to be added to your payroll system before paying these new staff and issuing their payslip
  - A change of details report to see which staff have changed any of their details such as an address, bank details, etc
- Xero files can be downloaded in the Xero Files column:
- The expenses list and receipt images can be downloaded in the Expenses column:
- Once your payroll has been paid by your payroll provider you can then mark the shifts as paid: