Ensuring staff have a payroll number

Before you can run a payroll you need to make sure that all staff have a payroll number. Within Staffwise when you make someone active they will be allocated a payroll number automatically, but if we have imported your staff from a previous system and some of those staff do not have a payroll number then these need to be generated for those staff.

To find out if there are staff without a payroll number and how many:

• Go to Search staff
  
• Click to expand the Contact details search block
  
• Then select Doesn't have payroll number
• Press Search

There are 2 ways to do this allocate a payroll number:

• Change staff to any staff status other than active and then change back to active, thus allocating them with a payroll number.
  • To change a staff status go to Staff profile > Main details (tab) > Contact (tab). Then on here, you can see a dropdown for Staff status. When changing a status it will ask you to add a reason for the change so others are aware.
• If there are quite a few without a payroll number you can ask support to allocate them for you.